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SimplyWell - OSHA Vaccine Compliance Program

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A Simply Smarter Way AND COMPLIANT WAY TO IMPLEMENT VACCINE MANDATES

The workplace certainly saw its fair share of challenges. More than ever, companies are grappling with how to handle COVID vaccinations, especially with the recent Occupational Safety and Health Administration (OSHA) mandate.

SimplyWell – Vaccine Compliance, is a fully automated solution that records and validates vaccines and testing so employers remain compliant and stay current on all regulatory changes regarding the mandate - without burdening the HR department. While other solutions only provide a document repository, our tool takes it a step further by automating the entire process with a user-friendly application. Clarity reviews and verifies all vaccinations, test results and exemptions for the employer, automate weekly employee notifications and provides real-time reporting for OSHA. This means HR doesn’t have to worry about compliance or costly penalties - Clarity takes care of it for you. After all, compliance is our expertise.

With Clarity SimplyWell - Vaccine, you can customize your OSHA vaccine compliance program.

Customize Your Vaccine Program

OPTION #1: REQUIRE
 
OPTION #2: REWARD

Validating vaccinations and exceptions, tracking weekly testing for unvaccinated employees and weekly reporting to OSHA will be a heavy lift for HR. 

With Clarity’s SimplyWell - Vaccine we can manage the entire process for you with a user-friendly application, in-house document verification, and automated reporting.

  • Employees can upload proof of Vaccination, and our team will manually confirm and record vaccination status.
  • Employees can safely upload their test results, and our team will manually confirm and record the test results.
  • We provide both automated and real-time reporting so you can provide the necessary proof to OSHA and always know the status of your employee population. 
  • We send communications to your employees explaining the process and asking them to report. Then we set up automatic reminders to your employees who need self-report weekly
  • We will also confirm and record any Religious, Medical, or other exemptions that the OSHA ruling will include.

 

     

     

    		  

    Employees are looking for more flexibility, more work-life balance and overall, more understanding and empathy towards their needs. Employers can build a return-to-work plan that eases their staff back into the office with an optional reward. 

    • Giving employees a reward rather than a mandate helps increase vaccine adoption and increase the number of employees willing to return to office 
    • Knowing your company promotes a culture of health and wellness will ease employee concern about returning to work and improve morale
    • Providing a way for employees to share proof of vaccination will allow you to easily understand the percentage of vaccinated employees 
    • Encouraging vaccinations could also reduce absences due to illness

       

       

       

       

       

       

       

       

       

      How THE SIMPLYWELL VACCINE COMPLIANCE PROGRAM WORKS

      Connect   Verify   Automate   Reward
      Connect
       
      Verify
       
      Automate
       
      Reward
      Getting started is easy. Simply provide Clarity with
      a list of your employees
      and determine if you want to also offer a reward –
      we do the rest.       		   Employees upload proof
      of vaccination, exemption and/or COVID test results
      and we manually verify and confirm the accuracy of
      each submission.      		  

      We automate recurring reporting for you,
      so you can easily stay
      on top of vaccine and testing status and
      ensure compliance.

      		  

      If you decide to
      offer a reward,
      vaccinated employees
      will receive a Clarity Benefit Card loaded
      with their reward.

       

      What Makes Our Vaccine Program Different? 

       

      Simple Implementation

      Implementation is free and it can be done in one week, so you can “set it and forget it.”

       
       

      More Robust

      This is not just a repository for vaccination/testing proof. We fully verify all documentation and automate your program.

       
       

      Comprehensive Administration

      We send welcome emails to employees introducing the program and provide instructions for submissions. We verify and record all vaccination and testing documents for accuracy. We send automated reminders to non-vaccinated employees that are required to provide weekly testing. We automate recurring reporting to provide as proof of compliance and we provide real time reporting.

       
       

      Customizable Options

      We allow you to customize your vaccine program by offering both requirement and reward options. You can decide to simply implement a vaccine mandate, offer a reward to encourage your employees to get vaccinated with our program, you can do both. SimplyWell - Vaccine works for companies of any size. And, if you choose to reward, you can customize the amount based on your business goals.
       
       

      Fully HIPAA Compliant
      We guarantee full compliance with HIPAA and various international health and privacy laws, including European Union’s Directive on Data Protection, Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), the General Data Protection Regulation (GDPR), and the California Consumer Privacy Act (CCPA).

       
       

      Easily Manage Exemptions

      SimplyWell - Vaccine will review, verify and process all religious, medical, or other exemptions..

       

      Connected to Your Existing Clarity Plans

      If you are an existing Clarity Participant, the vaccine reward will be automatically added to your Clarity Benefit Card. Reward funds will be placed in a separate account so participants can use those funds to cover any expenses.

       

      Prebuilt Surveys

      Prebuilt Surveys allow employers to gauge how comfortable employees are about returning to the office and how they feel about the vaccine program. Employees can anonymously provide their input through the platform in less than five minutes. 

       

       

      We make it simple to begin

      From day one, you have the support of dedicated specialists who can answer your questions and guide you through your options so your clients can make the best decision for their company as they try to understand what the new workplace will look like.


      Throughout every stage of our partnership and for every solution we offer, we deliver Clarity to your benefits program.

      Contact us today!
       

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